Facilities Tips for Moving

1. Plan your move as far in advance as possible. When you sure of your new location submit Work Orders for moving services and changes in telephone or information technology services. A Key Request Form must also be completed for keys to your new office. Facilities has 8 1/2" X 11" floor plans indicating room locations and numbering schemes if you need copies. Please remember to return your old keys, which you will no longer need.
2. Boxes can be obtained from Facilities. But, plan ahead, since we do not maintain a consistent supply of boxes. Before you fill a box, it needs to be taped at the bottom, not crossfolded. Please use strapping or filament tape. (Note: Please close all tops as contents of open boxes may fall out and become damaged during moving.)
3. Please use masking tape for labeling your boxes -- not Post-It Notes (they fly off easily and become lost), label all boxes, fragile items, and furniture. The requestor or department must complete all packing prior to the scheduled moving date.
4. Please limit the weight of each box to that which can be lifted by one person. As an example, a good rule of thumb is to pack no more than one bookcase shelf of books into one box.
5. Desks may have to be placed on end or on their side in order to fit through doors or onto elevators. If the desk drawers are locked, your items will stay secure but will not remain in place. We suggest that you empty your drawers, leave them unlocked, and reorganize your desk in the its new location.
6. Oversized or fireproof file cabinets will need to be emptied. The movers will be able to better advise you when they see your specific furniture as to the best way to prepare it for moving.
7. Counters, credenzas, and bookshelves must be emptied and items boxed.
8. A drawing of how you want your new office arranged is most helpful or the movers will just place the items as they assume you would like it. Before moving, we suggest taping a drawing to the top of your desk showing the furniture layout.
9. Contact Eduardo Peralta, ext. 7433 for any computer needs. Information Technology  will disconnect your equipment, prepare it for moving, and transport it to your new location. The moving of computer equipment is the responsibility of the Information Technology Department.
10. Submit separate Work Orders for items that need to be removed from the walls. Facilities staff members will remove and reinstall these items in your new office as soon as possible.
11. Please do not remove bulletin boards or chalkboards from your office or work area. These are to be used by the new occupants. Your department will need to order new bulletin boards or chalkboards, if needed, for your new office or work area.
12. It is recommended that only the Facilities Department staff move desks and other furniture. If you wish, you can move personal items, plants, and light weight items.
13. After you are moved into your new location and have emptied all of the boxes, please call the Facilities Department, ext. 7430, for pickup and reuse. Please Do Not break them down or take them apart.
14. Contact the Linda Arman in the Purchasing Department, ext. 4764, if you need to have a copy machine moved. Movement of copy machines must be done by the machine vendors.

If you have any additional questions or require any special assistance, please feel free to contact the Facilities Department. Again, we will move your materials and furniture to the best of our ability. Your cooperation and understanding is appreciated.

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Copyright © 2007 by Community College of Aurora, Last updated 06/26/2007